Events Administrator

Ideal time commitment: approx. 10 hours per month; flexible – monthly meeting and other work flexible to your working style

Responsible to: the Head of Events/Events Trustee

Bi Pride UK’s mission is to create spaces where people who experience attraction beyond gender can be freely visible and celebrate themselves and their identities. It’s not enough to be ‘welcome’ at a Pride. We make up a very large proportion of the GRSD (Gender, Romantic and Sexual Diversity) community – many stats actually say we’re over half the community – and we deserve to be visible and celebrated in our own right.

There are many ways to make this happen, and we work in many ways to bring this change about:

  • Outreach work with other Prides, LGBT organisations and bi organisations– our consultation work with local Prides, the UK Pride Organisers Network and local and national LGBT organisations works in a tailored way to make sure that bi-inclusion is a top priority and is being done well
  • Organising a high-profile annual Bi Pride event– from September 2019, Bi Pride UK made history with the largest ever gathering of bi people recorded. A performance stage, a panel stage, stall village, street food, and over 1,300 attendees. Since then we produced 3 online events in 2020 and 2021 before returning after Covid with a hybrid event in September 2022.
  • Building a strong online and virtual community– just as important as the rest of our work is making sure that people hear about it! People need to know what resources and spaces exist for them, and how they can connect with other people like them

The role:

The Event Management team is one of the core operational teams at Bi Pride UK. We support the programming, production and execution of Bi Pride UK events, including our flagship Bi Pride event in September each year. This is the largest Bi Pride event in the world with more than 1300 participants in both 2019 and on our return in 2022.

Our team is growing. We are looking for a passionate Events Administrator to support with the smooth operational production of Bi Pride UK 2023. The role will involve working with the Head of Events and others across the Events team and the wider charity to oversee all event related administrative process and delivery. This is an exciting opportunity to join a team that is looking to improve the way we produce our annual event.

We are looking for someone emotionally intelligent and empathetic who will put people at the heart of how they carry out the role. You must have a strong understanding of diversity, inclusion and intersectionality, along with a demonstrable commitment to LGBT equality and race equity.

The Event Administrator will work collaboratively with the whole organisation to provide a proactive and inclusive service. Their main responsibilities include 

  • Work across the events team to ensure Bi Pride UK 2023 on September 2nd is administratively well organised. 
  • Facilitate contract completion for all vendors, stallholders, performers and panellists and keep a record of which contracts have been sent, returned, questioned etc. 
  • Receive participant details like pictures, social media handles, bios etc and liaise with the Communications team to ensure they have all they need. 
  • Receive and keep a record of invoices from participants and vendors, send to and liaise with the Finance team to ensure they are paid on time.

Why volunteer for a charity? Volunteering in your industry position is an excellent way to build up your skills and add another exciting project to your CV. Bi Pride UK are growing rapidly and quickly making a name for ourselves in the GRSD environment as a historic charity. This is an excellent opportunity to grow professionally while making great change for a fantastic cause.

Volunteer specification:

  • Interest and passion for tackling discrimination against and improving the visibility of people in the UK who experience attraction to more than one gender;
  • An understanding of the needs of bi people and communities in the UK;
  • Commitment to the aims and objectives of Bi Pride UK;
  • Strong interpersonal skills along with the ability to maintain confidentiality and quickly build effective working relationships at all levels within the organisation
  • A creative problem solver, always seeking solutions;
  • A team player who is ready to get stuck in with an awesome charity team;
  • Meticulous attention to detail;
  • Ability to self-motivate when working remotely;
  • Strong written and oral communication skills;
  • Experience of administration either in the workplace or at a charity preferred but not essential.
  • Confidence to create and maintain new administrative processes and systems

To apply, please email a CV and cover letter to head.volmgmt@biprideuk.org 

The position is open to anyone over the age of 18. We welcome applicants from all backgrounds, especially minority groups such as applicants of colour, trans and non-binary applicants and disabled applicants. Bi Pride UK is aware of the barriers that can be faced in gaining traditional work experience, particularly for BAME, disabled and trans people. We will give weight to this and encourage people when applying to consider caring responsibilities, including parenthood, volunteering, and other non-paid experiences and responsibilities when making their application.