VOLUNTEER ROLE

Event Administration Officer

Ideal time commitment: 5-10 hours a week (this may increase the 2 months prior to show day)
Responsible to: Head of Events

Bi Pride UK’s mission is to create spaces where people who experience attraction beyond gender can be freely visible and celebrate themselves and their identities. It’s not enough to be ‘welcome’ at a Pride. We make up a very large proportion of the GRSD (Gender, Romantic and Sexual Diversity) community – many stats actually say we’re over half the community – and we deserve to be visible and celebrated in our own right.

There are many ways to make this happen, and we work in many ways to bring this change about:

  • Outreach work with other Prides– our consultation work with local Prides and the UK Pride Organisers Network works in a tailored way to make sure that bi-inclusion is a top priority and is being done well
  • Organising a high-profile annual Bi Pride event– from September 2019, Bi Pride UK made history with the largest ever gathering of bi people recorded. A performance stage, a panel stage, stall village, street food, and over 1,300 attendees. Next year we are aiming higher
  • Building a strong online and virtual community– just as important as the rest of our work is making sure that people hear about it! People need to know what resources and spaces exist for them, and how they can connect with other people like them

The role:

After the success of last year’s event, the Bi Pride UK events team is expanding. Last year, the Bi Pride UK event sold out of online tickets, hosting over 1300 members of the public. This number rendered Bi Pride 2019 the biggest bi gathering in history!

Given current circumstances caused by the Covid-19 pandemic, we are now also exploring the world of online, live-streamed events to add this extra feature to our already very exciting annual gathering. Given the clear advantages that have come to light linked to live streaming in terms of accessibility and reach as well as other elements, it is worth noting that we will be utilising live streaming going forward to enhance and grow our annual live event. Therefore, from 2020, all Bi Pride UK events team members should expect some virtual tasks to also be incorporated within their role, depending on what their role is. We are looking for team members to be joining us long term and upon completion of Bi Pride 2020 to dive straight in to planning 2021 which we envision being our biggest and best event yet.

The Event Administration Officer for Bi Pride UK

This role is ideally suited to somebody who is currently studying events or has recently finished studying a degree in events and/or management. You will get a great insight into many aspects of events through assisting the Head of Events and managers with various administrative tasks. The ideal candidate will already have proven experience in an admin role and be highly organised with a good attention to detail.

  • To provide input into the development of all admin processes and systems
  • Be present on calls or at meetings when required
  • Be proactive in initiating first time contact with agents and agencies.
  • Assist managers with administrative tasks
  • Take ownership and pride in the proper organisation and filing of documents. You will work across many teams so ensuring documents are well filed and organised within the Bi Pride UK online drive will be paramount to your role
  • Assist with the recording of accurate accounts of expenditure across all teams

Why volunteer for a charity? Volunteering in your industry position is an excellent way to build up your skills and add another exciting project to your CV. Bi Pride UK are growing rapidly and quickly making a name for themselves in the GRSD environment as a historic charity. This is an excellent opportunity to grow professionally while making great change for a fantastic cause.

Volunteer specification:

  • Interest and passion for tackling discrimination against and improving the visibility of people in the UK who experience attraction to more than one gender;
  • An understanding of the needs of bi people and communities in the UK;
  • Commitment to the aims and objectives of Bi Pride UK;
  • A creative problem solver, always seeking solutions
  • A team player who is ready to get stuck in with an awesome charity team
  • Meticulous attention to detail;
  • Ability to self-motivate when working remotely;
  • Strong written and oral communication skills.

Preferred but not essential

  • Experience in an Administrative Role
  • Events work experience
  • A degree or similar qualification, ideally in Business Management, Finance or Event Management

To apply, please email a CV and cover letter to event.head@biprideuk.org by 31/08/20.

The positions are open to anyone over the age of 18. We welcome applicants from all backgrounds, especially minority groups such as applicants of colour, trans and non-binary applicants and disabled applicants. Bi Pride UK is aware of the barriers that can be faced in gaining traditional work experience, particularly for BAME, disabled and trans people. We will give weight to this and encourage people when applying to consider caring responsibilities, including parenthood, volunteering, and other non-paid experiences and responsibilities when making their application.